AS OF JANUARY 12, 2026 THE GUIDELINES FOR SUBMISSIONS HAVE BEEN UPDATED. PLEASE READ THROUGH THE GUIDELINES IN DETAIL. FAILURE TO COMPLETE THE APPLICATION FORM PROPERLY CAN RESULT IN NOT RECEIVING FUNDING.
SOUTHERN VICTORIA DONATION COMMITTEE GUIDELINES
PURPOSE
To acknowledge and support financially, the important contribution of individuals and non-profit organizations in our community. Assistance will support areas of community services, culture, and athletics.
To promote activities and groups who build on volunteer work and partnerships, while taking into consideration the many requests and the difficulty in meeting all the needs for human resources, financial assistance, and material. As a whole, the support program rests on the availability of resources; since these are limited, the Donation Committee will grant support depending on its ability to do so.
Fairly recognizing and encouraging the efforts of the various organizations in the Village of Southern Victoria Area that do not fall under the legislative authority of any other level of government for funding and demonstrate a need for financial aid.
Funding for donations will come from contributions from the municipality and the PAFD. Additional financial contributions to support the fund would be accepted from individuals, businesses, community groups, etc.
ELIGIBILITY CRITERIA AND CONSIDERATION
Organizations
Only organizations that are not for profit entities or organizations that can provide sufficient proof that they operate without profit to their operators, members or shareholders, can submit a request for support. The organization must be recognized as working within the service area of the community.
The maximum contribution during each calendar year will be $4000.
Special Recognition
Individuals or groups (teams), who have earned the right to compete at the highest level of competition (Atlantic, or National Championships) while taking part in sports. Cultural programs/events will also be considered under this section.
The maximum financial contribution shall be $100.00 per individual. If more than 5 individual applications are received for the same group (team) for the same competition - no more than $500 will be awarded for that group (team).
Application Requirements:
- Applicants must be registered non-profit, community groups, or charitable organizations.
- Must operate within or serve residents of the Village of Southern Victoria.
- Individuals or teams applying for special recognition must be residents or have at least 50% membership residing in the Village area.
- Maximum annual contribution per organization: $4,000.
- Special recognition for individuals/teams competing at Atlantic or National levels: up to $100 per individual, max $500 per team.
- Ineligible Expenses: Funding will not be provided for general operational costs such as utilities, insurance, rent, or salaries. Applications with vague or ambiguous descriptions of such costs will not be considered.
Residency: Any individual applying for this grant must be a resident of the Village of Southern Victoria area.
Any group or team applying for this grant must have in excess of 50% membership who are residents of the Village of Southern Victoria area.
Individuals or groups (teams) must submit a completed application form to the Village Office a minimum of 4 weeks in advance of attending the event.
APPLICATION PROCEDURE
Individuals and Organizations who wish to be considered for funding must fill out the required application form which includes
- Complete the online application form below.
- Provide a description of the project or initiative.
- Provide a budget breakdown and requested funding amount.
- Requests over $2,000 require financial statements; funding cannot be awarded without them.
- Submit quotes for equipment and materials if requesting funding for a special project; without them, funding will not be awarded.
- Submit photos of special events and programs, if receiving ongoing funding.
- Funding requests should be for tangible items or initiatives that can be supported with receipts, photos, and/or quotes. Examples include equipment, materials, or event-related expenses.
AWARDS
Organizations are welcome to apply for each initiative once per year. Applications will remain in effect for 12 Calendar months. The deadline for applications will be April 1st and October 1st of each year.
- The Donation Committee shall not commit to funding any single initiative for more than one year at a time.
- The submission of an application does not guarantee that funding will be awarded for the initiative under this program.
- The CAO will approve applications that meet the criteria for the individual Special Recognition.
IMPLEMENTATION
The Committee will consist of 4 members - two from the Fire Department and two from Village Council.
The committee with full consent of the members may alter guidelines to reflect the intention of the funding within the existing mandate.
If any funding is leftover at year-end, the committee may hold over the funding for the next year or revisit previous applications for approval.
The Committee shall make decisions on applications in a timely fashion after each deadline.
Deadline to apply is April 1, 2026.
